EDI Field Guide.

Core order placement document across nearly every industry.

X12: X12 850
EDIFACT: EDIFACT ORDERS
Healthcare: N/A

Seller confirms or proposes changes to a received order.

X12: X12 855
EDIFACT: EDIFACT ORDRSP
Healthcare: N/A

860 = buyer-initiated change, 865 = seller-initiated change/ack.

X12: X12 860 / 865
EDIFACT: EDIFACT ORDCHG
Healthcare: N/A

Tells the receiver what's coming before the truck arrives (carton/pallet detail).

X12: X12 856
EDIFACT: EDIFACT DESADV
Healthcare: N/A

Bills the buyer for goods/services delivered.

X12: X12 810 / 880 (grocery)
EDIFACT: EDIFACT INVOIC
Healthcare: N/A

Instructs payment and/or explains which invoices a payment covers.

X12: X12 820
EDIFACT: EDIFACT REMADV / PAYORD / PAYMUL
Healthcare: N/A

Distributes item and pricing data to buyers.

X12: X12 832
EDIFACT: EDIFACT PRICAT
Healthcare: N/A

846 = inventory advice, 852 = POS/activity data for replenishment.

X12: X12 846 / 852
EDIFACT: EDIFACT INVRPT
Healthcare: N/A

Rolling forecast of future demand shared with suppliers.

X12: X12 830
EDIFACT: EDIFACT DELFOR
Healthcare: N/A

Short-horizon, sometimes hourly, sequenced production/delivery requirements.

X12: X12 862 / 866
EDIFACT: EDIFACT DELJIT
Healthcare: N/A

Client instructs a 3PL warehouse to ship an order.

X12: X12 940
EDIFACT: N/A (use ORDERS/DESADV variants)
Healthcare: N/A

3PL confirms an order was picked, packed, and shipped.

X12: X12 945
EDIFACT: DESADV (dispatch context); RECADV describes receipt
Healthcare: N/A

Shipping confirmation and receiving advice are different events; no direct 945–RECADV equivalence.

997/999 report technical validation. CONTRL is syntax/service feedback; APERAK is application feedback.

X12: X12 997 / 999
EDIFACT: EDIFACT CONTRL / APERAK
Healthcare: N/A

Shipper offers a truckload shipment to a carrier.

X12: X12 204
EDIFACT: EDIFACT IFTMIN
Healthcare: N/A

Reports pickup, in-transit, and delivery milestones.

X12: X12 214
EDIFACT: EDIFACT IFTSTA
Healthcare: N/A

Books container/cargo space with an ocean carrier.

X12: X12 300
EDIFACT: EDIFACT IFTMBF
Healthcare: N/A

Carrier confirms the booking and provides a booking number.

X12: X12 301
EDIFACT: EDIFACT IFTMBC
Healthcare: N/A

Instructs the carrier and provides data for the transport document.

X12: X12 211 / 304
EDIFACT: EDIFACT IFTMIN
Healthcare: N/A

Declares goods to customs for import/export clearance.

X12: 350 / 355 are status or acceptance/rejection responses
EDIFACT: EDIFACT CUSDEC
Healthcare: N/A

These X12 codes do not themselves represent a customs declaration. Select the authority-specific filing process.

Reports cargo aboard a conveyance to customs authorities.

X12: X12 309
EDIFACT: EDIFACT CUSCAR
Healthcare: N/A

404 provides rail shipment information; 417 interchanges waybills, 425 requests a waybill, and 426 concerns revenue waybill data.

X12: X12 404 / 417 / 425 / 426
EDIFACT: N/A
Healthcare: N/A

Airline/forwarder bills for air freight transportation.

X12: X12 110
EDIFACT: EDIFACT (billed via INVOIC)
Healthcare: N/A

Instructs movement of finished vehicles between plant, rail, and dealer.

X12: X12 120 / 858
EDIFACT: N/A
Healthcare: N/A

Checks a patient's active insurance coverage and benefits.

X12: X12 270/271
EDIFACT: N/A (region-specific in EU)
Healthcare: HIPAA 270/271

Provider bills a payer for services rendered.

X12: X12 837 (P/I/D)
EDIFACT: N/A
Healthcare: HIPAA 837

Payer explains adjudication and pays the provider (ERA).

X12: X12 835
EDIFACT: N/A
Healthcare: HIPAA 835

Checks on the processing status of a submitted claim.

X12: X12 276/277
EDIFACT: N/A
Healthcare: HIPAA 276/277

Requests approval for a medical service before it is performed.

X12: X12 278
EDIFACT: N/A
Healthcare: HIPAA 278

Enrolls or updates an employee/member's health plan enrollment.

X12: X12 834
EDIFACT: N/A
Healthcare: HIPAA 834

Pays insurance premiums to a carrier.

X12: X12 820
EDIFACT: EDIFACT INSPRE
Healthcare: HIPAA 820 (group premium)

Reports a new claim event (e.g., auto accident) to an insurer.

X12: X12 272
EDIFACT: EDIFACT CLASET / ICASRV
Healthcare: N/A

Submits a new life insurance or annuity application.

X12: X12 267
EDIFACT: N/A
Healthcare: N/A

Reports the status of an insurance application or underwriting requirement.

X12: 273; 874 is not an underwriting-status mapping
EDIFACT: N/A
Healthcare: N/A

273 concerns insurance application status; 874 is Commodity Movement Services Response in the X12 catalog, not underwriting requirements.

Submits a residential mortgage loan application to underwriting.

X12: 259 (workbook mismatch: insurance explanation of benefits)
EDIFACT: N/A
Healthcare: N/A

Workbook X12 259 is a mortgage-insurance explanation of benefits, not a residential loan application. Confirm the mortgage origination specification before selecting a message.

Reports account balances, service charge analysis, or lockbox detail.

X12: X12 821 / 822 / 823
EDIFACT: EDIFACT FINSTA / STATAC
Healthcare: N/A

Authorizes or advises debit/credit account activity.

X12: X12 828
EDIFACT: EDIFACT DIRDEB / CREADV / DEBADV
Healthcare: N/A

Opens, advises, or amends a documentary letter of credit for trade finance.

X12: N/A (SWIFT MT700 series typically used)
EDIFACT: EDIFACT DOCADV / DOCAPP / DOCAMA
Healthcare: N/A

Grocery-specialized purchase order, change, and invoice transactions.

X12: X12 875 / 876 / 880
EDIFACT: EDIFACT ORDERS/INVOIC (grocery subset)
Healthcare: N/A

Sets up, announces, and reconciles manufacturer coupon programs.

X12: X12 877 / 881 / 887
EDIFACT: N/A
Healthcare: N/A

Communicates hazardous material safety data with a shipment.

X12: X12 848
EDIFACT: EDIFACT SAFHAZ
Healthcare: N/A

Reports test results or nonconformance findings for shipped materials.

X12: X12 863 / 842
EDIFACT: EDIFACT QALITY
Healthcare: N/A

Reports metered usage data (electricity, gas, water) between market parties.

X12: N/A (X12 867 sometimes adapted)
EDIFACT: EDIFACT MSCONS / UTILMD / UTILTS
Healthcare: N/A

Notifies utilities of planned excavation to prevent damage to buried lines.

X12: X12 620
EDIFACT: N/A
Healthcare: N/A

Files tax return or VAT data electronically with a tax authority.

X12: X12 813 / 826
EDIFACT: EDIFACT TAXCON / VATDEC
Healthcare: N/A

Transmits advance passenger information to border/immigration authorities.

X12: N/A
EDIFACT: EDIFACT PAXLST
Healthcare: N/A

Publishes vacancies, submits candidates, and confirms placements.

X12: N/A
EDIFACT: EDIFACT JOBOFF / JOBAPP / JOBCON
Healthcare: N/A

Communicates payroll deduction and compensation/benefits data.

X12: 820 (agreed payment use); 886 is not payroll benefits
EDIFACT: EDIFACT PAYDUC
Healthcare: N/A

886 is Customer Call Reporting in the X12 catalog. The workbook payroll/benefits mapping needs a partner-specific replacement.